Email SMTP, SMTP Configration, Email Notifications, Automatic Emails, Email Updates
How to Configure SMTP in ToolSwift for Email Notifications
October 27, 2025
Table of Content
What is SMTP email?
Why connecting SMTP in ToolSwift matters for B2B business communication
How to connect SMTP in the ToolSwift admin dashboard
Conslusion
Updates are essential to keep B2B operations moving, and email notifications are one of the best ways to send quote updates and order confirmations to contractors. SMTP configuration is the step that allows distributors to send these email updates from their own business email. This guide helps admins configure SMTP in ToolSwift in just a few simple steps, without technical experience or developer support.
What is SMTP email?
SMTP (Simple Mail Transfer Protocol) is the standard protocol for sending email across networks. It works like a digital post office, allowing email clients such as Outlook or Gmail to send outgoing messages through a mail server. Once configured in ToolSwift, the admin dashboard sends automatic email notifications from the distributor’s business email address rather than the ToolSwift domain.
Why connecting SMTP in ToolSwift matters for B2B business communication
Connecting SMTP in ToolSwift matters for B2B business communication because it does more than simply allow contractors to receive emails from distributors. With ToolSwift email branding feature, distributors send customized email notifications that reflect their brand, including their company logo, colors, and business information.
Once SMTP is configured and the email templates are customized, distributors can send:
- Order confirmations
- Quote updates
- Abandoned cart follow-ups
from their own business email address. With these updates in place, B2B companies can maintain consistent customer communication, strengthen their brand presentation, and close deals faster.
Now, let’s move to the steps to configure SMTP in ToolSwift.
How to connect SMTP in the ToolSwift admin dashboard
To configure SMTP in ToolSwift, start by navigating to the email settings inside the admin dashboard.
Navigation to Email SMTP in ToolSwift
Sign in to your ToolSwift admin dashboard.
From the left sidebar, scroll down and click Settings.
In the submenu, select Email (Branding & SMTP).
At the top of the page, click the SMTP tab.
Steps to Configure SMTP in ToolSwift
After opening the SMTP tab, complete the following fields:
1. Notification Email
Enter the email address that your order notifications and other store emails will be sent from.
2. Host
Enter your SMTP server hostname, such as smtp.gmail.com or smtp.outlook.com.
3. SMTP Port
Enter the port number used for the SMTP connection. Common options include:
587 for TLS
465 for SSL
25 for standard SMTP
4. Username
Enter the SMTP account username or email address used for authentication.
5. Password
Enter the password for your SMTP account. If you are using Gmail, you may need to generate and use an app-specific password.
6. Accept SSL Toggle
Enable the SSL/TLS toggle to use secure email encryption. This is recommended for most SMTP servers.
7. After entering all the details, scroll up and click Connect SMTP in the top-right corner.
Conslusion
Congratulations! Your SMTP configuration is now complete, and your store updates can be sent from your business email address. With this setup in place, your ToolSwift store can deliver branded, professional, and automatic email notifications.
If you need further assistance, feel free to contact the ToolSwift support team. We would be more than glad to help!
